If you do not plan what, when and how you will communicate data results to your staff and stakeholders, then communication will be happenstance. Your planning should begin with the identification of the data results you want to present and the timeframe they are available to the public. You will want to present your school's data shortly after it is released to the public to demonstrate that you are on top of your school's data, have analyzed it and have decided what changes need to be made in your instructional program based on the data. You would always prefer to initiate this discussion yourself rather than have a parent or a boss asking you what you plan to do about your data results in some low performing area.

Data you will want to consider presenting includes AYP, MSA, HSA, any specified district tests, and whatever data you are collecting to track the progress of your students on student achievement goals.

There are a number of formats that you could employ to present your school's data including the following:

• Presentation to small or large group
• Letter or memo
• Newsletter
• Bulletin board
• Email or web site

Data to be Shared	When Data is Available	Audience	Audience Date to Share Data	Format	Staff Responsible
AYP	June	Staff	June Staff Meeting	Presentation	Principal
AYP	June	Parents	June PTA Newsletter	PTA Newsletter	Principal Staff Liaison
AYP	June	PTA Board	June or September PTA Board Meeting	Presentation	Principal or designee
AYP	June	Staff, students, visitors	September	Bulletin Board	Art Teacher

Presenting your school's data is not to be confused with engaging your staff (and selected stakeholders) in analyzing your data. For staff, presenting your school data is the first step in a long process that will involve staff analyzing results and clarifying your problem in low performance areas.